Policies
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Due to limited spaces available, a full payment is due at the time of your booking.
We recognise that sometimes unexpected changes in circumstances mean that people are unable to proceed with a session as they had planned.
Therefore, cancellations before 48 hours are refundable or can be transferred to another session.
Cancellations within 24 hours are non-refundable.
SoulNar Chakra for Kids session: Cancellations within 24 hours are non-refundable. However, you will receive all craft resources and a guided meditation sheet to complete the activity at home with your child.
Exceptions are discretionary and may be made in cases such as bereavement or sickness (including Covid-19 self-isolation or local lockdown), or other reasonably unforeseen circumstances.
All such requests must be made in writing to bluete.soundbaths@gmail.comwithin 48 hours of the session start date.
If a session is cancelled by Blüte Sound Bath Meditation & Therapy, you will receive a full refund.
If a session is rescheduled by Blüte Sound Bath Meditation & Therapy and you cannot make the new date, you will receive a full refund.
Blüte Sound Bath Meditation & Therapy reserves the right to cancel sessions if there are insufficient numbers or other circumstances which necessitate cancellation (i.e. lockdown or other unacceptable risks).
By booking a session you acknowledge that you have read and agreed to these terms and conditions.
Gift Voucher Refund Policy
All sales of gift vouchers are final. I do not offer refunds, exchanges, or cancellations on gift voucher purchases under any circumstances.
Once a gift voucher has been purchased, the transaction cannot be reversed. Please ensure you have entered all details correctly before completing your purchase.Please note:
Gift vouchers are non-refundable once purchased.
Gift vouchers cannot be exchanged for cash.
Lost or stolen gift vouchers cannot be replaced or refunded.
Gift vouchers must be used in accordance with their terms and conditions, including any expiration dates.
If you have questions about gift voucher terms or how to use your voucher, please contact me. I’m happy to assist with any inquiries about redemption or usage.
By purchasing a gift voucher, you acknowledge and agree to this no-refund policy.
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Return Policy
Due to the nature of our products (sound healing instruments, meditation tools, and therapeutic items), all sales are final.
I carefully inspect each item before it’s ready for collection.
If your item is damaged or defective, please inspect it at pickup before leaving. If you notice any issues, let me know immediately and I’ll arrange a replacement or refund.
For hygiene reasons, items that have been opened, used, or come into direct contact with the body cannot be returned once you’ve left the pickup location.
Gift Voucher Refund Policy
All sales of gift vouchers are final. I do not offer refunds, exchanges, or cancellations on gift voucher purchases under any circumstances.
Once a gift voucher has been purchased, the transaction cannot be reversed. Please ensure you have entered all details correctly before completing your purchase.Please note:
Gift vouchers are non-refundable once purchased.
Gift vouchers cannot be exchanged for cash.
Lost or stolen gift vouchers cannot be replaced or refunded.
Gift vouchers must be used in accordance with their terms and conditions, including any expiration dates.
If you have questions about gift voucher terms or how to use your voucher, please contact me. I’m happy to assist with any inquiries about redemption or usage.
By purchasing a gift voucher, you acknowledge and agree to this no-refund policy.
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Terms of Service
By purchasing from Blüte Sound Bath Meditation & Therapy, you agree to these terms:
All sales are PICKUP ONLY in Frankston South at our boutique studio.
You'll receive a confirmation email from bluete.soundbaths@gmail.com with the exact pickup address and instructions.
Items can also be collected when you book a session.
Please arrange pickup within 14 days of purchase.
All product descriptions and photos are accurate, though natural materials may vary slightly.
Our therapeutic products are complementary wellness tools and not a substitute for medical treatment.
We reserve the right to cancel orders in cases of pricing errors or stock availability.
Questions? Contact Jessica at bluete.soundbaths@gmail.com or 0490 124 686.
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Privacy Policy
Blüte Sound Bath Meditation & Therapy respects your privacy.
We collect only essential information needed to process your order: name, email, and payment details (processed securely through Squarespace).
Your information is used solely to:
Fulfil your order.
Arrange pickup coordination.
Send order confirmations and pickup instructions.
We never sell, share, or distribute your personal information to third parties for marketing purposes.
Your data is stored securely and in compliance with Australian privacy laws.
For questions about your privacy or to request data deletion, email bluete.soundbaths@gmail.com.
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Sound & Cacao Meditation Journey techniques use sound, vibration, breathwork and intention to gently transition a person from his / her / their normal waking state of consciousness to a highly relaxed state of consciousness.
As a Cacao Journey facilitator and Sound Therapy practitioner, I am not a licensed health professional. As such, I will not diagnose, prescribe substances, perform medical treatment, or interfere with the treatment of qualified physician or other licensed medical professional. The services Blüte Sound Bath Meditation & Therapy offers are considered complementary to traditional Western and Eastern medical practices.
Each session lasts approximately 90 minutes. During this time various instruments will be played to encourage a deep state of relaxation where a person’s own healing abilities may be activated.
Please note that part of the session involves the placement of a Practitioner’s Challis near the body which gives off very high or very low-pitched sounds.
If you have reason to believe that the Practitioner’s Challis and the sound it makes may cause discomfort, pain, or injury, please advise the facilitator before the session begins.
Disclosure about Cacao
100% ceremonial cacao is prepared in such a way that, the properties of it alone increases blood flow to the brain by 30-40%, and the actual oxygen in the blood is also increased by 20%. Along with this and the meditations and healing offered in this journey, you can greatly expand the energy of the heart center for deeper awareness, healing, joy and creativity.
Please inform me in advance if you have high blood pressure, heart issues, an allergy to chocolate, are pregnant, or are prone to severe anxiety or are on antidepressant or any other medication. In such cases, you may be advised not to consume the full amount of cacao served, or to refrain from consuming cacao entirely. You are never required to consume cacao in order to participate in a session.
Blüte Sound Bath Meditation & Therapy only uses 100% Pure Cacao-Ceremonial Grade Cacao that is grown in the valley of Chazuta, San Martin region of Peru, Hummingbird Cacao - Native Heirloom Cacao from Morning Ritual Cacao.
By attending the Sound & Cacao Meditation Journey Session, you acknowledge and agree to the following terms and conditions:
1. You are voluntarily participating in this session and understand that it involves the use of sound, vibration and breathwork which may cause physical or emotional discomfort.
2. You are aware that sound bath/journey meditation / therapy and breathwork is not a substitute for medical treatment.
3. You have NO health or psychological conditions that might affect your participation in the sound & cacao meditation journey.
4. You have NO current or previous heart conditions (including, but not limited to, heart attack, irregular or rapid heartbeat or have a pacemaker). Or, if you DO have a current or previous heart condition, you will be refraining from ingesting cacao.
5. You are NOT taking MAOI-based antidepressants. Or, if you are taking MAOI-based antidepressants, you will consult your medical provider before ingesting cacao, and during the journey, you will start by only ingesting half of the ceremonial dose indicated in the preparation instructions and use your own judgement and discretion as to whether to ingest more.
6. If you are pregnant, breastfeeding, or trying to conceive, please inform the facilitator before participating. Cacao contains caffeine and theobromine, which may affect pregnancy.
Sound vibration may also affect pregnancy. As this session will include having oils directly placed onto your skin, pregnant participants will be asked to refrain from this portion of the experience as some oils may trigger contractions or other complications. Pregnant participants should consult their healthcare provider before attending and may receive modified portions or alternative options. I recommend avoiding participation in the first trimester without medical clearance.
7. You take full responsibility for your physical and emotional well-being during the session and release the organiser, facilitator, and venue from any liability for any injury, harm, or damage that may occur as a result of your participation.
8. You agree to disclose any pre-existing medical conditions or disabilities that may be affected by the use of sound and vibration, in advance to bluete.soundbaths@gmail.com and to inform the facilitator immediately if you experience any discomfort during the session.
9. Personal Belongings: Blüte Sound Bath Meditation & Therapy assumes no responsibility or liability for any personal items that are lost, stolen or damaged. Participants are solely responsible for their belongings.
10. You understand that the session may include the use of photographic or audio/video recording equipment and that your image or voice may be captured and used for promotional purposes.
Please advise your facilitator if you do not wish to be in any photographs or videos. The facilitator will make sure to ask for your verbal consent before taking any photographs or videos.
WAIVER OF LIABILITY
This waiver and release of liability includes, without limitation, any discomfort, injury, or adverse effects which may occur as a result of: a) participation in sound bath / journey sessions, including exposure to various sound frequencies, vibrations, and acoustic instruments; b) slipping, tripping, or falling while on the premises or while traveling to or from the sound bath session; c) any physical or emotional responses to the sound healing experience, including but not limited to dizziness, nausea, emotional release, or sensory sensitivity.
PRIVACY NOTICE
No information about any client will be discussed or shared with any third party without written consent of the client or parent/guardian if the client is under 18.
By booking a session, you acknowledge that you have read and agreed to these terms and conditions and are participating at your own risk.
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Important Information Regarding Oracle Readings.
Please Read Carefully Before Participating.
The Oracle readings provided during small group community gathering events are facilitated by an independent contractor and external service provider. These readings are offered as part of the collaborative experience between Blüte Sound Bath Meditation & Therapy and the independent contractor (name of reader are published on the website, Eventbrite event description and @bluetesoundtherapy before the event).
Nature of Oracle Readings
Oracle readings are intended for entertainment, spiritual guidance, and personal reflection purposes only. They are not a substitute for professional advice, including but not limited to:
• Medical advice, diagnosis, or treatment.
• Psychological or mental health counselling.
• Legal advice or counsel.
• Financial advice or planning.
• Relationship counselling or therapy.Disclaimer of Liability
By participating in the Oracle reading portion of this event, you acknowledge and agree that:1. Independent Contractor: The Oracle reader is an independent contractor and not an employee or agent of Blüte Sound Bath Meditation & Therapy. Blüte Sound Bath Meditation & Therapy is not responsible for the content, accuracy, or outcomes of any Oracle readings provided.
2. Personal Responsibility: You are solely responsible for any decisions, actions, or interpretations you make based on information received during your Oracle reading.
3. No Guarantees: Oracle readings are subjective in nature and no specific outcomes, results, or accuracy are guaranteed or implied.
4. Professional Advice: If you require professional advice regarding health, legal, financial, or psychological matters, you should consult with an appropriate licensed professional.
5. Voluntary Participation: Your participation in the Oracle reading is entirely voluntary, and you may choose to decline this portion of the event without penalty.
Release of Liability
By participating in this event and accepting an Oracle reading, you agree to release, indemnify, and hold harmless Blüte Sound Bath Meditation & Therapy, its owner, employees, and contractors from any and all claims, demands, damages, or liabilities arising from or related to your Oracle reading or any actions taken based on guidance received during the reading.By purchasing a ticket and attending the event where Oracle readings are offered, you acknowledge that you have read, understood, and agree to this disclaimer and waiver.
If you have any questions or concerns, please contact Jessica prior to the event at bluete.soundbaths@gmail.com or 0490 124 686.
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Cacao Journey use Sound, vibration, breathwork and intention to gently transition a person from his / her / their normal waking state of consciousness to a highly relaxed state of consciousness is used during a Sound Journey.
As a Cacao Journey facilitator, Sound Therapy and Reiki practitioner, I am not a licensed health professional. As such, I will not diagnose, prescribe substances, perform medical treatment, or interfere with the treatment of qualified physician or other licensed medical professional. The services Blüte Sound Bath Meditation & Therapy offers are considered complementary to traditional Western and Eastern medical practices.
Each session lasts approximately 75 minutes. However please allow up to 90 minutes for your session. This ensures you receive the complete benefits without feeling hurried through the process.
During this time a shamanic drum, Tibetan bowl, gong, tingsha bells and relaxing music will be played to encourage a deep state of relaxation where a person’s own healing abilities may be activated.
Please note that part of the session involves the placement of a Tibetan bowl near the body which gives off very high or very low-pitched sounds. Other instruments might be also played near the body.
If you have reason to believe that the Tibetan bowl or other instruments and the sound they make may cause discomfort, pain, or injury, please advise the facilitator before the session begins.
Disclosure about Cacao
100% ceremonial cacao is prepared in such a way that, the properties of it alone increases blood flow to the brain by 30-40%, and the actual oxygen in the blood is also increased by 20%. Along with this and the meditations and healing offered in this journey, you can greatly expand the energy of the heart center for deeper awareness, healing, joy and creativity.
Please inform me in advance if you have high blood pressure, heart issues, an allergy to chocolate, are pregnant, or are prone to severe anxiety or are on antidepressant or any other medication. In such cases, you may be advised not to consume the full amount of cacao served, or to refrain from consuming cacao entirely. You are never required to consume cacao in order to participate in a session.
Blüte Sound Bath Meditation & Therapy only uses 100% Pure Cacao-Ceremonial Grade Cacao that is grown in the valley of Chazuta, San Martin region of Peru, Hummingbird Cacao - Native Heirloom Cacao from Morning Ritual Cacao.
By attending the Cacao Journey Session, you acknowledge and agree to the following terms and conditions:
1. You are voluntarily participating in this session and understand that it involves the use of sound, vibration and breathwork which may cause physical or emotional discomfort.
2. You are aware that cacao journey and breathwork is not a substitute for medical treatment.
3. You have NO health or psychological conditions that might affect your participation in the cacao journey.
4. You have NO current or previous heart conditions (including, but not limited to, heart attack, irregular or rapid heartbeat or have a pacemaker). Or, if you DO have a current or previous heart condition, you will be refraining from ingesting cacao.
5. You are NOT taking MAOI-based antidepressants. Or, if you are taking MAOI-based antidepressants, you will consult your medical provider before ingesting cacao, and during the journey, you will start by only ingesting half of the ceremonial dose indicated in the preparation instructions and use your own judgement and discretion as to whether to ingest more.
6. If you are pregnant, breastfeeding, or trying to conceive, please inform the facilitator before participating. Cacao contains caffeine and theobromine, which may affect pregnancy.
Sound vibration may also affect pregnancy. As this session will include having oils directly placed onto your skin, pregnant participants will be asked to refrain from this portion of the experience as some oils may trigger contractions or other complications. Pregnant participants should consult their healthcare provider before attending and may receive modified portions or alternative options. I recommend avoiding participation in the first trimester without medical clearance.
7. You take full responsibility for your physical and emotional well-being during the session and release the organiser, facilitator, and venue from any liability for any injury, harm, or damage that may occur as a result of your participation.
8. You agree to disclose any pre-existing medical conditions or disabilities that may be affected by the use of sound and vibration, in advance to bluete.soundbaths@gmail.com and to inform the facilitator immediately if you experience any discomfort during the session.
9. Personal Belongings: Blüte Sound Bath Meditation & Therapy assumes no responsibility or liability for any personal items that are lost, stolen or damaged. Participants are solely responsible for their belongings.
10. You understand that the session may include the use of photographic or audio/video recording equipment and that your image or voice may be captured and used for promotional purposes.
Please advise your facilitator if you do not wish to be in any photographs or videos. The facilitator will make sure to ask for your verbal consent before taking any photographs or videos.
WAIVER OF LIABILITY
This waiver and release of liability includes, without limitation, any discomfort, injury, or adverse effects which may occur as a result of: a) participation in cacao journey sessions, including exposure to various sound frequencies, vibrations, and acoustic instruments; b) slipping, tripping, or falling while on the premises or while traveling to or from the cacao journey session; c) any physical or emotional responses to the cacao journey experience, including but not limited to dizziness, nausea, emotional release, or sensory sensitivity.
PRIVACY NOTICE
No information about any client will be discussed or shared with any third party without written consent of the client or parent/guardian if the client is under 18.
By booking a session, you acknowledge that you have read and agreed to these terms and conditions and are participating at your own risk.
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Reiki (pronounced RAY-key) means universal life energy in Japanese.
The art of Reiki is a system of gentle vibrational healing that was established by Dr. Usui from
Japan in the late 19th century and is becoming increasingly popular in the western world.
Reiki can greatly improve health and wellbeing by working on the physical, mental, emotional, and spiritual level at the same time.
Reiki treats the whole person, revitalising the body’s own healing potential by restoring greater balance and allowing the natural life force to flow more freely.
Reiki is practiced with gentle hands-on, or by simply working the energy above the body, while lying on the massage table fully clothed. Reiki can be used to reduce physical and emotional pain, to calm the mind and experience deep relaxation on all levels as well as improve immune and nervous system functioning.
Crystals help to focus our energy and our thoughts. They can also raise our vibration and energy levels. A selenite crystal is used in the Reiki session as it is believed to offer various physical, emotional and spiritual benefits. These include promoting peace and calm, clearing blocked energy, enhancing clarity, and aiding in emotional healing. Selenite is also associated with spiritual growth, connecting to higher consciousness, and promoting self-discovery.
Selenite is known for its ability to clear stagnant or negative energy from the body and environment, promoting a sense of lightness and vitality.
The client may perceive a pulsing or tingling sensation, a feeling of warmth and comfort or a sense of releasing previously blocked emotions as the energy flows through the practitioner's hands to the client.
Disclosure about Cacao
100% ceremonial cacao may be offered at the beginning of a Reiki session. Ceremonial cacao is prepared in such a way that, the properties of it alone increases blood flow to the brain by 30-40%, and the actual oxygen in the blood is also increased by 20%. Along with this and the meditations and healing offered in this journey, you can greatly expand the energy of the heart center for deeper awareness, healing, joy and creativity.
Please inform me in advance if you have high blood pressure, heart issues, an allergy to chocolate, are pregnant, or are prone to severe anxiety or are on antidepressant or any other medication. In such cases, you may be advised not to consume the full amount of cacao served, or to refrain from consuming cacao entirely. You are never required to consume cacao in order to participate in a session.
Blüte Sound Bath Meditation & Therapy only uses 100% Pure Cacao-Ceremonial Grade Cacao that is grown in the valley of Chazuta, San Martin region of Peru, Hummingbird Cacao - Native Heirloom Cacao from Morning Ritual Cacao.
WAIVER OF LIABILITY
This waiver and release of liability includes, without limitation, any discomfort, injury, or adverse effects which may occur as a result of: a) participation in Reiki sessions, including exposure to sound and vibrations; b) slipping, tripping, or falling while on the premises or while traveling to or from the Reiki session; c) any physical or emotional responses to the Reiki experience, including but not limited to dizziness, nausea, emotional release, or sensory sensitivity.
By booking a Reiki session, you acknowledge and understand that Energy Healing is NOT a substitute for medical and other health care treatments. You also understand that the practitioner does not diagnose conditions or claim to cure specific illnesses. They neither prescribe substances or perform medical treatment, nor interfere with the treatment of a licensed medical professional. It is recommended that you see a licensed physician or licensed health care professional for any physical or psychological ailment you have.
You will not hold the practitioner liable for any pain or distress, physical or emotional, which may arise in the course of my treatments with her.
You understand that you may experience 'healing reactions' during the 24 to 48 hours following the services provided. You also understand that the body has the ability to heal itself and to do so, complete relaxation is often beneficial.
You acknowledge that long-term imbalances in the body sometimes require multiple sessions in order to facilitate the level of relaxation needed by the body to heal itself.
Personal Belongings: Blüte Sound Bath Meditation & Therapy assumes no responsibility or liability for any personal items that are lost, stolen or damaged. Participants are solely responsible for their belongings.
PRIVACY NOTICE
No information about any client will be discussed or shared with any third party without written consent of the client or parent/guardian if the client is under 18.
By booking this session, you acknowledge that you have read and agreed to these terms and conditions and are participating at your own risk.
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SoulNar Sound Healing Energy Therapy is a holistic therapeutic approach that uses specific sound frequencies, vibrations, and energy techniques to restore balance and promote healing within the body. This ancient practice, combined with modern techniques, helps clear energetic blockages, reduce stress, and enhance overall wellbeing.
Each session is personalised using carefully selected healing instruments to create specific vibrational frequencies that resonate with your body’s energy centres (chakras). These sound waves work to release energetic blockages, restore balance, and activate your body’s natural healing abilities.
In addition to sound healing, ceremonial cacao may be offered at the beginning of a SoulNar session to deepen your experience, enhance heart-centre awareness, and support the journey into a meditative state.
About the Practitioner
As a SoulNar Sound Healing Energy Therapy practitioner, I am not a licensed health professional. As such, I will not diagnose, prescribe substances, perform medical treatment, or interfere with the treatment of a qualified physician or other licensed medical professional. The services offered are considered complementary to traditional Western and Eastern medical practices.
What to Expect During Your Session
Each session lasts approximately 90 minutes. During this time, various instruments will be played to encourage a deep state of relaxation where a person’s own healing abilities may be activated.
Healing Instruments Used
Crystal Singing Bowls (F-Note, Heart Chakra)
High-grade quartz crystal singing bowls are able to amplify, store, focus, transfer, and transmute energy. They have a profound impact on the body, as they are crystalline in structure and share an affinity with human DNA. Vibrations from crystal sound resonate the nervous system, transform brain states, and effectively treat stress.
528Hz Chime
Tuned Energy Chime Bars are a key aspect of sound and vibrational healing therapy. 528Hz is also known as The Miracle Tone or the Frequency of Love. This frequency brings transformation, an increased amount of love energy, clarity of mind, awareness, activated creativity, and inner peace.
Tingsha Bells
Tingsha bells are used for toning benefits. Toning is a traditional therapeutic technique used to relieve mental stress and achieve healing. The toning process uses sound to release blockages in the body and to promote balance and wellbeing.
Disclosure About Cacao
100% ceremonial cacao may be offered at the beginning of a SoulNar session. When prepared ceremonially, cacao increases blood flow to the brain by 30–40% and increases oxygen in the blood by 20%. Along with the sound healing and meditation offered in this journey, ceremonial cacao can greatly expand the energy of the heart centre for deeper awareness, healing, joy, and creativity.
Please inform me in advance if you have high blood pressure, heart issues, an allergy to chocolate, are pregnant, or are prone to severe anxiety or are on antidepressant or any other medication. In such cases, you may be advised not to consume the full amount of cacao served, or to refrain from consuming cacao entirely. You are never required to consume cacao in order to participate in a session.
Blüte Sound Bath Meditation & Therapy only uses 100% Pure Cacao-Ceremonial Grade Cacao that is grown in the valley of Chazuta, San Martin region of Peru, Hummingbird Cacao - Native Heirloom Cacao from Morning Ritual Cacao.
Terms and Conditions
By attending a SoulNar Sound Healing Energy Therapy session, you acknowledge and agree to the following terms and conditions:
1. You are voluntarily participating in this session and understand that it involves the use of sound, vibration, breathwork, which may cause physical or emotional discomfort.
2. You are aware that sound healing, journey meditation, and breathwork are not substitutes for medical treatment.
3. You have NO health or psychological conditions that might affect your participation in the SoulNar Sound Healing Energy Therapy session, or you have disclosed any such conditions to the practitioner in advance.
4. You have NO current or previous heart conditions (including, but not limited to, heart attack, irregular or rapid heartbeat, or the use of a pacemaker). Or, if you DO have a current or previous heart condition, you will refrain from ingesting cacao and have informed the practitioner in advance.
5. You are NOT taking MAOI-based antidepressants. Or, if you are taking MAOI-based antidepressants, you will consult your medical provider before ingesting cacao, and during the session, you will start by only ingesting half of the ceremonial dose indicated in the preparation instructions, using your own judgement and discretion as to whether to ingest more.
6. If you are pregnant, breastfeeding, or trying to conceive, you will inform the facilitator before participating. Cacao contains caffeine and theobromine, which may affect pregnancy. Sound vibration may also affect pregnancy. Pregnant participants should consult their healthcare provider before attending and may receive modified portions or alternative options. Participation in the first trimester is not recommended without medical clearance.
7. You take full responsibility for your physical and emotional well-being during the session and release the organiser, facilitator, and venue from any liability for any injury, harm, or damage that may occur as a result of your participation.
8. You agree to disclose any pre-existing medical conditions or disabilities that may be affected by the use of sound, vibration, or cacao in advance, and to inform the facilitator immediately if you experience any discomfort during the session.
9. Personal Belongings: The practitioner assumes no responsibility or liability for any personal items that are lost, stolen, or damaged. Participants are solely responsible for their belongings.
10. You understand that the session may include the use of photographic or audio/video recording equipment and that your image or voice may be captured and used for promotional purposes. Please advise your facilitator if you do not wish to be in any photographs or videos. The facilitator will make sure to ask for your verbal consent before taking any photographs or videos.
Waiver of Liability
This waiver and release of liability includes, without limitation, any discomfort, injury, or adverse effects which may occur as a result of: a) participation in SoulNar Sound Healing Energy Therapy sessions, including exposure to various sound frequencies, vibrations, and acoustic instruments; b) the ingestion of ceremonial cacao, including but not limited to any allergic reactions or adverse physiological responses; c) slipping, tripping, or falling while on the premises or while travelling to or from the session; d) any physical or emotional responses to the sound healing experience, including but not limited to dizziness, nausea, emotional release, or sensory sensitivity.
Privacy Notice
No information about any client will be discussed or shared with any third party without written consent of the client, or parent/guardian if the client is under 18.
By booking a session, you acknowledge that you have read and agreed to these terms and conditions and are participating at your own risk.
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About the SoulNar Certificate Course
The SoulNar Certificate Course in Crystal and Tibetan Singing Bowls is a comprehensive educational program that teaches sound healing techniques using both Crystal and Tibetan singing bowls. This course includes theoretical instruction, hands-on practice, live demonstrations, and therapeutic applications designed to guide students from foundational knowledge to advanced techniques in singing bowl therapy.
As a sound healing instructor and practitioner, I am not a licensed health professional. As such, I will not diagnose, prescribe substances, perform medical treatment, or interfere with the treatment of qualified physician or other licensed medical professional. The services and instruction offered through the SoulNar Certificate Course are considered complementary to traditional Western and Eastern medical practices.
Course Duration and Structure
The certificate course consists of a 4-hour immersive workshop experience held in an exclusive small group setting (limited to 4 participants). During this time, we will begin with sharing ceremonial cacao. Various singing bowls will be played and demonstrated to teach techniques, frequencies, and therapeutic applications. Students will gain hands-on practice with both Crystal and Tibetan singing bowls.
Please note that part of the course involves close proximity to singing bowls which produce very high or very low-pitched sounds and vibrations.
If you have reason to believe that the sound frequencies or vibrations from singing bowls may cause discomfort, pain, or injury, please advise the instructor before the workshop begins.Disclosure about Cacao
100% ceremonial cacao is prepared in such a way that, the properties of it alone increases blood flow to the brain by 30-40%, and the actual oxygen in the blood is also increased by 20%. Along with this and the meditations and healing offered in this journey, you can greatly expand the energy of the heart center for deeper awareness, healing, joy and creativity.
Please inform me in advance if you have high blood pressure, heart issues, an allergy to chocolate, are pregnant, or are prone to severe anxiety or are on antidepressant or any other medication. In such cases, you may be advised not to consume the full amount of cacao served, or to refrain from consuming cacao entirely. You are never required to consume cacao in order to participate in a session.
Blüte Sound Bath Meditation & Therapy only uses 100% Pure Cacao-Ceremonial Grade Cacao that is grown in the valley of Chazuta, San Martin region of Peru, Hummingbird Cacao - Native Heirloom Cacao from Morning Ritual Cacao.
Health and Safety Considerations
Important Medical Information:
I ask that if you have high blood pressure, heart issues, are allergic to cacao, metals or crystals, are pregnant, or are prone to severe anxiety, that you consult with your healthcare provider before enrolling in this course and inform the instructor of any precautions you need to take.By enrolling in the SoulNar Certificate Course, you acknowledge and agree to the following terms and conditions:
1. You are voluntarily participating in this course and understand that it involves exposure to sound frequencies, vibrations, and hands-on practice with singing bowls, which may cause physical or emotional responses.
2. You are aware that sound healing instruction and singing bowl therapy training is not a substitute for medical treatment.
3. You have NO health or psychological conditions that might adversely affect your participation in the singing bowl certificate course and hands-on practice sessions.
4. You have NO current or previous heart conditions (including, but not limited to, heart attack, irregular or rapid heartbeat, or have a pacemaker). If you DO have a current or previous heart condition, you have consulted with your healthcare provider before enrolling in this course.
5. You are NOT taking MAOI-based antidepressants. Or, if you are taking MAOI-based antidepressants, you will consult your medical provider before ingesting cacao, and during the course, you will start by only ingesting half of the ceremonial dose indicated in the preparation instructions and use your own judgement and discretion as to whether to ingest more.
6. If you are pregnant, breastfeeding, or trying to conceive, you have informed the instructor before participating. Sound vibrations may affect pregnancy, and certain precautions may need to be taken during hands-on practice sessions. Cacao contains caffeine and theobromine, which may also affect pregnancy.
7. You take full responsibility for your physical and emotional well-being during the course and release the organiser, instructor, and venue from any liability for any injury, harm, or damage that may occur as a result of your participation.
8. You agree to disclose any pre-existing medical conditions or disabilities that may be affected by the use of sound frequencies, vibrations and consuming by cacao in advance to the instructor, and to inform the instructor immediately if you experience any discomfort during the workshop.
9. Personal Belongings: Blüte Sound Bath Meditation & Therapy and SoulNar Certificate Course instructors assume no responsibility or liability for any personal items that are lost, stolen, or damaged. Participants are solely responsible for their belongings.
10. You understand that the course may include the use of photographic or audio/video recording equipment and that your image or voice may be captured and used for promotional or educational purposes.
Please advise your instructor if you do not wish to be in any photographs or videos. The instructor will make sure to ask for your verbal consent before taking any photographs or videos.WAIVER OF LIABILITY
This waiver and release of liability includes, without limitation, any discomfort, injury, or adverse effects which may occur as a result of:
a) participation in singing bowl instruction and practice sessions, including exposure to various sound frequencies, vibrations, and hands-on work with acoustic instruments
b) slipping, tripping, or falling while on the premises or while traveling to or from the workshop location
c) any physical or emotional responses to the sound healing instruction and practice, including but not limited to dizziness, nausea, emotional release, or sensory sensitivity.PRIVACY NOTICE
No information about any student will be discussed or shared with any third party without written consent of the student or parent/guardian if the student is under 18.ACKNOWLEDGMENT
By enrolling in and attending the SoulNar Certificate Course, you acknowledge that you have read and agreed to these terms and conditions and are participating at your own risk. -
By attending the SoulNar Chakra Meditation for Kids or booking a Sound & Cacao Mediation Journey session for your child/ren, you acknowledge and agree to the following terms and conditions:
1. You and your child are voluntarily participating in this session and understand that it involves the use of sound, vibration and breathwork which may cause physical or emotional discomfort. Please note that part of the session involves the placement of instruments near the body which gives off very high or very low-pitched sounds. If you have reason to believe that the instruments and the sound it makes may cause discomfort, pain, or injury, please advise the facilitaor before the session begins.
2. Private bookings: Parents/legal guardians must stay for the entire duration of each session and supervise their children under the age of 8. If your child is 8 or older, you may stay. There is an option to enjoy tea in our beautiful outdoor undercover space connected to the program area.
Community event bookings: Please note that if SoulNar Chakra Meditation for Kids or a Sound & Cacao Meditation Journey (child session) is offered as a Community Event*, it is not a drop-off program. Parents/legal guardians must stay for the entire duration of each session and supervise their children. Only one adult per child may attend due to space limitations (this ensures everyone can sit comfortably and focus).
*Community Events at Blüte Sound Bath Meditation & Therapy are group sessions offered to all community members.
3. You take full responsibility for your and your child's physical and emotional well-being during the session and release the organiser, facilitator, and venue from any liability for any injury, harm, or damage that may occur as a result of your participation.
4. You agree to disclose any pre-existing medical conditions (including current or previous heart conditions) or disabilities that may be affected by the use of sound and vibration, in advance to bluete.soundbaths@gmail.com and to inform the facilitator immediately if you or your child experience any discomfort during the session.
5. Disclosure About Cacao, Ceremonial cacao may be offered as part of certain sessions. When prepared ceremonially, cacao is understood to increase blood flow to the brain and increase oxygen in the blood. It may also expand the energy of the heart centre for deeper awareness, healing, joy, and creativity.
Important: Please inform us in advance if your child/ren has high blood pressure, heart conditions, an allergy to chocolate, is prone to severe anxiety, or is taking antidepressants or any other medication. Children may be offered just a taste of the cacao. Participation in consuming cacao is never required.
Blüte Sound Bath Meditation & Therapy only uses 100% Pure Cacao-Ceremonial Grade Cacao that is grown in the valley of Chazuta, San Martin region of Peru, Hummingbird Cacao - Native Heirloom Cacao from Morning Ritual Cacao.
6. You are aware that sound bath, meditation and breathwork is not a substitute for medical treatment.
7. If you are pregnant, breastfeeding, or trying to conceive while accompanying your child, please inform the facilitator before participating. Sound vibration may affect pregnancy. Pregnant participants should consult their healthcare provider before attending and may receive alternative options.
8. Personal Belongings: Blüte Sound Bath Meditation & Therapy assumes no responsibility or liability for any personal items that are lost, stolen or damaged. Participants are solely responsible for their belongings.
9. You understand that the session may include the use of photographic or audio/video recording equipment and that your image or voice may be captured and used for promotional purposes.
Please advise your facilitator if you do not wish to be in any photographs or videos. The facilitator will make sure to ask for your verbal consent before the start of the session.
WAIVER OF LIABILITY: This waiver and release of liability includes, without limitation, any discomfort, injury, or adverse effects which may occur as a result of: a) participation in the SoulNar Chakra Meditation for Kids and/or Sound & Cacao Meditation Journey (child) session, including exposure to various sound frequencies, vibrations, and acoustic instruments; b) slipping, tripping, or falling while on the premises or while traveling to or from the SoulNar Chakra Meditation for Kids and/or Sound & Cacao Meditation Journey (child) session; c) any physical or emotional responses to the sound bath experience, including but not limited to dizziness, nausea, emotional release, or sensory sensitivity.
By booking the event, you acknowledge that you have read and agreed to these terms and conditions and are participating at your own risk.
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Thank you for choosing Blüte Sound Bath Meditation & Therapy to be part of your celebration or special event. Whether you are hosting a birthday, a wellness gathering, or a meaningful get-together, our private events are designed to create a sacred space where celebration meets wellbeing.
Please read the following terms and conditions carefully before booking. By proceeding with your booking, you acknowledge and agree to all policies outlined in this document.
Available Session Types
The following session types are available as part of our Private Celebrations & Special Events offerings:
Group Sessions (Studio and Mobile)
Sound & Cacao Meditation Journey: A transformative group experience combining ceremonial cacao with healing sound frequencies, breathwork, and deep meditation.
SoulNar Chakra Meditation for Kids: A nurturing, chakra-focused meditation session designed especially for children. Choose from one of the 7 chakra-focused sessions tailored to young minds and bodies.
Individual Guest Sessions (Mobile Events Only)
Reiki — The Usui System of Natural Healing: One-on-one personal energy healing for your guests.
SoulNar Sound Healing Energy Therapy: Therapeutic sound healing using personalised healing instruments to create specific vibrational frequencies that resonate with the individual's energy centres (chakras).
Event Formats: Studio & Mobile
In-Studio Celebrations
Up to 6 people
2 hours for children's celebrations
2.5 hours for adult celebrations
Plates, cutlery, tables and chairs provided (if needed)
BYO cake and decorations welcome
Fridge provided to store food (if needed)
Duration includes time for sharing a birthday cake
Please note: No food or drinks other than water and ceremonial cacao will be provided by Blüte Sound Bath Meditation & Therapy.
You may arrive 20 minutes before your guests arrive to put up decorations and settle in.
Mobile Celebrations
We bring the healing to your location.
Up to 10 people
2 hours for children's celebrations
2.5 hours for adult celebrations
Individual sessions available for guests (duration depending on session type and number of guests)
Please ensure adequate space for all participants to lie down comfortably.
Your facilitator is required to arrive 1 hour to 90 minutes (depending on guest numbers) before the start of the event to set up the space.
Booking & Payment
To secure your Private Celebration or Special Event, a $100 deposit is required upon booking. This deposit is non-refundable and will be applied towards the total cost of your event.
The remaining balance is required to be paid no later than 48 hours before your booked event. Failure to pay the remaining balance by this deadline may result in the cancellation of your booking.
Please contact Jessica at bluete.soundbaths@gmail.com if you have any questions regarding payment.
Children's Session Policies
SoulNar Chakra Meditation for Kids and Sound & Cacao Meditation Journey (children's sessions) are specifically designed to nurture young minds and bodies through sound, vibration, and guided meditation.
The following policies apply to all children's sessions:
In-Studio Event Bookings
A parent or legal guardian must remain present for the entire duration of the celebration and supervise their child at all times.
Only one adult per child may attend due to space limitations. This ensures everyone can sit comfortably and participate fully.
Children's event bookings are for 2 hours, which includes time to share a birthday cake if you wish to bring one.
A fridge is available for food storage.
Mobile Event Bookings
A parent or legal guardian must remain present for the entire duration of the celebration and supervise their child at all times.
If a parent or legal guardian is unable to attend, they must make prior written arrangements with the event host (the person who booked the event). In this instance, the host assumes responsibility and must remain present for the entire duration of the celebration to supervise all children.
Disclosure About Cacao
Ceremonial cacao may be offered as part of certain sessions. When prepared ceremonially, cacao is understood to increase blood flow to the brain and increase oxygen in the blood. It may also expand the energy of the heart centre for deeper awareness, healing, joy, and creativity.
Important: Please inform us in advance if you or any guest has high blood pressure, heart conditions, an allergy to chocolate, is pregnant or breastfeeding, is prone to severe anxiety, or is taking antidepressants or any other medication. Children may be offered just a taste of the cacao. Participation in consuming cacao is never required.
Blüte Sound Bath Meditation & Therapy only uses 100% Pure Cacao-Ceremonial Grade Cacao that is grown in the valley of Chazuta, San Martin region of Peru, Hummingbird Cacao - Native Heirloom Cacao from Morning Ritual Cacao.
About Your Event / Celebration Facilitator
Your event facilitator is not a licensed health professional. As such, they will not diagnose, prescribe substances, perform medical treatment, or interfere with the treatment of any qualified physician or other licensed medical professional. The services Blüte Sound Bath Meditation & Therapy offers are considered complementary to, and not a replacement for, traditional Western and Eastern medical practices.
Your event facilitator holds a current Working With Children Check (WWCC) and a current First Aid Certificate.
Terms and Conditions
By booking a Private Celebration or Special Event, you acknowledge and agree to the following terms and conditions:
1. You agree to pay a deposit of $100 at the time of your booking and pay the remaining balance no later than 48 hours before your booked event. You understand that failing to pay the remaining balance by this deadline may result in the cancellation of your booking.
2. Mobile event bookings: You agree that your event facilitator is required to arrive 1 hour to 90 minutes (depending on guest numbers) before the start of the event to set up the space.
3. You are responsible for providing food and beverages during your event and are responsible for ensuring you are aware of any intolerances and allergies of your guests. Any injury caused by food or beverages provided by you during the event is your responsibility.
4. You and your guests are voluntarily participating in this session and understand that it involves the use of sound, vibration, and breathwork, which may cause physical or emotional discomfort. Please note that part of the session involves the placement of sound instruments near the body, which may produce very high or very low-pitched sounds. If you have reason to believe that the instruments or the sounds they produce may cause discomfort, pain, or injury, please advise the facilitator before the session begins.
5. You are aware that sound bath, meditation, and breathwork are not substitutes for medical treatment.
6. You take full responsibility for your own and your guests' physical and emotional wellbeing during the session, and you release the organiser, facilitator, and venue from any liability for any injury, harm, or damage that may occur as a result of your participation, to the extent permitted by law.
7. You agree to disclose any pre-existing medical conditions, including current or previous heart conditions, or disabilities that may be affected by the use of sound and vibration, in advance of the session. You also agree to inform the facilitator immediately if you or any of your guests experience discomfort during the session.
8. You and your guests confirm that you have no current or previous heart conditions (including, but not limited to, heart attack, irregular or rapid heartbeat, or the use of a pacemaker). If you or any of your guests do have a current or previous heart condition, you will refrain from ingesting cacao and will have informed the facilitator in advance.
9. You confirm that you are not taking MAOI-based antidepressants. If you are taking MAOI-based antidepressants, you will consult your medical provider before ingesting cacao and will begin with only half of the ceremonial dose, using your own judgement and discretion as to whether to ingest more.
10. If you or any of your guests is pregnant, breastfeeding, or trying to conceive, you agree to inform the facilitator before the session. Sound vibration may affect pregnancy. Pregnant participants should consult their healthcare provider before attending and may be offered alternative options.
11. Personal Belongings: Blüte Sound Bath Meditation & Therapy assumes no responsibility or liability for any personal items that are lost, stolen, or damaged. Participants are solely responsible for their own belongings.
12. Photography and Recording: Your event may include the use of photographic or audio/video recording equipment, and your image or voice may be captured and used for promotional purposes. The facilitator will ask for your and your guests' verbal consent before taking any photographs or videos. If you or any guest does not wish to be photographed or recorded, please advise the facilitator at the start of the event. You may withdraw your consent at any time.
13. Cancellation by Blüte: Blüte Sound Bath Meditation & Therapy reserves the right to cancel or reschedule an event in circumstances beyond its reasonable control (including, but not limited to, illness of the facilitator, force majeure events, or unforeseen safety concerns). In such cases, you will be offered a full refund or a rescheduled date at your preference.
Waiver of Liability
By booking and attending a Private Celebration or Special Event, you acknowledge and accept that participation carries inherent risks. This waiver and release of liability includes, without limitation, any discomfort, injury, or adverse effects which may occur as a result of:
(a) participation in any session offered as part of a Private Celebration or Special Event, including exposure to various sound frequencies, vibrations, and acoustic instruments;
(b) the ingestion of ceremonial cacao, where offered, including any allergic reactions or adverse physiological responses;
(c) slipping, tripping, or falling while on the premises or while travelling to or from the event; and
(d) any physical or emotional responses to the sound healing experience, including but not limited to dizziness, nausea, emotional release, or sensory sensitivity.
This waiver does not override your rights under the Australian Consumer Law and Fair Trading Act 2012 (Vic). You cannot be made to waive non-excludable consumer guarantees, and this waiver does not apply where injury or death is caused by gross negligence on the part of the facilitator.
Privacy Notice
Blüte Sound Bath Meditation & Therapy collects personal information (including health-related information disclosed for safety purposes) to facilitate the delivery of our services. This information will be handled in accordance with applicable privacy laws.
Your personal information will be used solely for the purpose of providing and administering our services.
No information about any client will be discussed or shared with any third party without the written consent of the client, or the parent or legal guardian if the client is under 18.
Acknowledgement
By booking the event, you acknowledge that you have read and agreed to these terms and conditions. You understand that you are participating at your own risk, subject to the protections afforded by the Australian Consumer Law and Fair Trading Act 2012 (Vic).
For questions or to book your Private Celebration or Special Event, please contact:
Jessica, bluete.soundbaths@gmail.com
www.bluetesoundtherapy.com | @bluetesoundtherapy
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CHILD SAFETY STANDARDS POLICY
1. POLICY STATEMENT
This Child Safety Policy demonstrates our unwavering commitment to creating and maintaining a child-safe environment for all children and young people (under 18 years) who participate in our sound bath / journey meditation sessions or / and SoulNar Chakra Meditation for Kids program. We are committed to complying with Victoria's 11 Child Safe Standards and ensuring the safety, wellbeing, and protection of all children from harm and abuse.2. SCOPE
This policy applies to:
- All Sound Bath / Journey Meditation sessions where children under 18 may be present.- All SoulNar Chakra Meditation for Kids program sessions.
- All SoulNar Sound Healing Energy Therapy sessions.
- All Cacao Circle / Journey sessions.
- All interactions with children and their families/caregivers.
- All physical and online environments related to the business.
- Any volunteers or assistants who may occasionally help with sessions.3. COMMITMENT TO THE 11 CHILD SAFE STANDARDS
Standard 1: Cultural Safety for Aboriginal Children
Our Commitment: We acknowledge and respect the cultural identity of Aboriginal children and young people.
Implementation:
- We recognise the unique cultural needs of Aboriginal children.
- We commit to providing culturally appropriate services.
- We will consult with local Aboriginal communities when serving Aboriginal children.
- Cultural safety information is displayed in our practice space.
Standard 2: Leadership and Governance
Our Commitment: Child safety is embedded in our business leadership and culture.
Implementation:
- The practitioner takes personal responsibility for child safety.
- Child safety is prioritised in all business decisions.
- Regular review of policies and practices.
- Clear accountability for child safety outcomes.Standard 3: Children's Empowerment and Participation
Our Commitment: Children are empowered to understand their rights and participate in decisions affecting them.Implementation:
- Children are informed about their right to feel safe.
- Age-appropriate explanations of sound bath meditation processes are provided.
- Children's comfort levels are regularly checked during sessions.
- Children can speak up if they feel uncomfortable.
- Clear communication that children can stop participation at any time.
Standard 4: Family and Community Involvement
Our Commitment: Parents/caregivers are informed and involved in promoting child safety.
Implementation:
- Parents/caregivers must provide informed consent for children's participation.
- Clear communication about session content and practitioner approach.
- Parents/caregivers are encouraged to stay during sessions with children under 12.
- Open communication channels with families about any concerns.
- Information about child safety policies is readily available to families.
Standard 5: Equity and Diverse Needs
Our Commitment: We uphold equity and respect diverse needs in our practice.
Implementation:
- Services are accessible to children with disabilities.
- Cultural, religious, and linguistic diversity is respected.
- Individual needs and circumstances are considered.
- Reasonable adjustments are made to accommodate different needs.
- No discrimination based on any protected characteristics.
Standard 6: Suitable People
Our Commitment: The practitioner is suitable and supported to reflect child safety values.
Implementation:
- Current Working with Children Check (WWCC) held and displayed.
- Regular professional development in child safety awareness.
- Personal commitment to child safety principles.
- Clear understanding of appropriate boundaries with children.
- Any assistants or volunteers will also hold current WWCC.
Standard 7: Complaints and Concerns Process
Our Commitment: We have child-focused processes for handling complaints and concerns.
Implementation:
- Clear, accessible complaint process displayed in practice space.
- Multiple ways for children and families to raise concerns.
- Prompt, thorough investigation of any concerns.
- Support provided to children and families during complaint processes.
- External reporting procedures clearly outlined.
Standard 8: Training and Education
Our Commitment: Ongoing education and training in child safety.
Implementation:
- Regular participation in child safety training and workshops.
- Staying current with best practices in child safety.
- Understanding of child development and trauma-informed approaches.
- Knowledge of mandatory reporting requirements.
- Annual review and update of child safety knowledge.Standard 9: Safe Physical and Online Environments
Our Commitment: Our environments promote safety and minimise risk of harm.Implementation:
- Physical space is safe, clean, and appropriate for children.
- Clear sight lines maintained during sessions.
- Appropriate lighting and ventilation.
- Instruments and equipment are safely stored and maintained.
- Online communications (if any) follow strict safety protocols.
- Photography/recording only with explicit parental / caregivers consent.
Standard 10: Regular Review and Improvement
Our Commitment: Regular review and continuous improvement of child safety practices.
Implementation:
- Annual review of this policy and all procedures.
- Regular self-assessment against Child Safe Standards.
- Seeking feedback from families and children.
- Implementing improvements based on reviews and feedback.
- Documenting all reviews and improvements.
Standard 11: Documentation and Policies
Our Commitment: Clear policies and procedures document our child-safe approach.
Implementation:
- This comprehensive Child Safety Policy.
- Clear procedures for reporting concerns.
- Incident reporting and management procedures.
- Code of conduct for interactions with children.
- Record keeping and privacy procedures.
4. MANDATORY REPORTING
As a practitioner working with children, I understand my legal obligations under Victorian law to report suspected child abuse to:
- Victoria Police: 000 (emergency) or 131 444 (non-emergency)
- Child Protection: 131 278
- Child FIRST/The Orange Door: 1800 319 3535. CODE OF CONDUCT
Appropriate Behaviour:
- Maintain professional boundaries at all times.
- Respect children's physical and emotional boundaries.
- Use appropriate, non-threatening language.
- Maintain appropriate physical distance.
- Ensure sessions are conducted in appropriate spaces.
Inappropriate Behaviour (Prohibited):
- Any form of physical, emotional, or psychological abuse.
- Inappropriate physical contact.
- Private communication with children outside parent/caregiver presence.
- Sharing personal information inappropriately.
- Any behaviour that could be construed as grooming.6. RISK MANAGEMENT
Identified Risks:
- One-on-one contact with children.
- Physical proximity during sessions.
- Darkened room environments.
- Relaxed/vulnerable states during meditation.
Risk Mitigation Strategies:
- Parent/caregiver presence encouraged for children under 12.
- Clear communication about session processes.
- Maintaining appropriate physical boundaries.
- Adequate lighting maintained during sessions.
- Open-door policy where practical.7. INCIDENT REPORTING
Any incidents, concerns, or allegations will be:
- Documented immediately and thoroughly.
- Reported to appropriate authorities within 24 hours.
- Communicated to parents/caregivers (unless this increases risk).
- Followed up with appropriate support services.
- Reviewed to prevent future occurrences.
8. INFORMATION SHARING AND PRIVACY
- Personal information about children is kept confidential.
- Information is only shared when required by law or for child safety.
- Secure storage of all records and documentation.
- Parents/caregivers have access to information about their children.
- Clear consent processes for any information sharing.9. COMMUNICATION AND PROMOTION
This policy will be:
- Made available to all families before first session.
- Displayed prominently in practice space.
- Reviewed regularly with families.
- Updated and communicated when changes occur.
- Available on website and in promotional materials.10. REVIEW AND EVALUATION
This policy will be reviewed annually or following any incident. The review will consider:
- Effectiveness of current procedures.
- Feedback from children and families.
- Changes in legislation or best practice.
- Any incidents or concerns that have arisen.
- Opportunities for improvement.11. CONTACT INFORMATION
Business Practitioner: Jessica MakPhone: 0490 124 686
Email: bluete.soundbaths@gmail.com
Working with Children Check Number: 0234982A
Emergency Contacts:
- Victoria Police: 000
- Child Protection: 131 278
- Kids Helpline: 1800 55 1800
- Commission for Children and Young People: (03) 8601 5884
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Declaration: I, Jessica Mak commit to upholding this Child Safety Policy and ensuring the safety and wellbeing of all children who participate in sound bath meditation sessions.
Date: 22/06/2025Next Review Date: 22/06/2026
Version: 1.0
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WORKING WITH CHILDREN CHECK POLICY
1. POLICY STATEMENT
Blüte Sound Bath Meditation & Therapy is committed to ensuring the safety and wellbeing of all children who participate in our sound bath, meditation, and wellness programs. This policy outlines our requirements and procedures for Working with Children Checks (WWCC) in accordance with the Working with Children Act 2005 (Vic) and Working with Children Regulations 2016 (Vic).
All persons engaged in child-related work within our business must hold a valid Working with Children Check or be exempt under the legislation.2. SCOPE AND APPLICATION
This policy applies to:
- All employees (paid staff)
- Volunteers
- Contractors and subcontractors
- Students on placement
- Board members or committee members (if applicable)
- Any other person who has direct contact with children through our services
3. DEFINITIONS
Child: A person under the age of 18 years.
Child-related work: Work that usually involves direct contact with a child where that contact is not directly supervised by another person, or work in a position where the person has authority over children.
Direct contact: Physical contact or face-to-face contact with a child, or contact by post, telephone, email or other electronic communication with a child.
Working with Children Check (WWCC): A screening process that assesses a person's suitability to work or volunteer with children.
Child-related work categories relevant to our business:
- Coaching or tuition services (wellness coaching, meditation instruction)
- Entertainment services for children
- Counselling services (if provided)
- Health services (wellness services)
- Childcare services (if children attend independently)4. WWCC REQUIREMENTS
4.1 Who Needs a WWCC
Employee Check (paid positions):
- All paid staff who have direct contact with children.
- All paid staff in positions of authority over children.
- All paid staff who work alone with children without direct supervision.
Volunteer Check (unpaid positions):
- All volunteers who have direct contact with children.
- All volunteers in positions of authority over children.
- All volunteers who work alone with children without direct supervision.
Student Check:
- Students on work placement who will have direct contact with children.
4.2 Who is Exempt
The following persons are exempt from requiring a WWCC:
- Parents/guardians participating in activities with their own child.
- Children under 18 years of age (though they may voluntarily obtain one).
- Police officers.
- Registered teachers with current Victorian Institute of Teaching registration.
- Persons visiting for less than a few days.
- Persons in direct supervision situations where another WWCC holder provides direct supervision at all times.
4.3 Close Contact Relatives
Parents, step-parents, grandparents, and other close family members of a child participating in our programs are exempt when:
- They are only involved in activities with their related child present.
- Their involvement is occasional and not in a formal role.
- They are not in a position of authority over other children.5. WWCC PROCEDURES
5.1 Pre-Employment/Engagement.
Before commencing work or volunteering:
1. Verify if the role requires a WWCC.
2. Sight and copy valid WWCC card.
3. Verify WWCC status online at www.workingwithchildren.vic.gov.au.
4. Record WWCC details in personnel file.
5. Ensure person understands their obligations under the WWCC.
5.2 WWCC Application Process
For persons who need to obtain a WWCC:
1. Direct them to apply online at www.workingwithchildren.vic.gov.au
2. Provide application reference number if required.
3. Interim approval may allow commencement with direct supervision.
4. Full WWCC card must be provided once received.
5. Cannot commence unsupervised work until full WWCC received.5.3 Ongoing Verification
- WWCC status checked every 6 months via online verification.
- Annual reminder sent to all WWCC holders about renewal requirements.
- Staff/volunteers must notify us immediately of any changes to WWCC status.
- Regular audits of WWCC compliance across all personnel.6. RECORD KEEPING
6.1 Required Records
For each person requiring a WWCC, maintain:
- Copy of WWCC card (front and back).
- WWCC application number and date.
- Online verification records with dates.
- Renewal dates and reminders.
- Any correspondence regarding WWCC matters.
- Documentation of exemptions where applicable.
6.2 Record Storage and Security
- WWCC records stored securely with restricted access.
- Electronic records password protected.
- Physical records locked in secure filing.
- Access limited to authorised personnel only.
- Records retained for minimum 3 years after person ceases engagement.
6.3 Privacy and Confidentiality
- WWCC information treated as confidential.
- Information only shared with authorised personnel.
- No disclosure of WWCC details to unauthorized persons.
- Compliance with Privacy and Data Protection Act 2014 (Vic).7. ROLES AND RESPONSIBILITIES
7.1 Management & Administration Responsibilities
- Verify WWCC requirements for all new positions.
- Conduct pre-engagement WWCC checks.
- Maintain accurate WWCC records.
- Monitor WWCC renewal dates.
- Conduct regular online verifications
- Ensure all positions are assessed for WWCC requirements.
- Implement and maintain WWCC procedures.
- Provide training and information to staff about WWCC obligations.
- Conduct regular compliance audits.
- Report serious incidents to relevant authorities.
7.2 Staff and Volunteer Responsibilities
- Obtain appropriate WWCC before commencing child-related work.
- Maintain valid WWCC throughout engagement.
- Notify management immediately of any changes to WWCC status.
- Comply with all conditions and requirements of their WWCC.
- Report any concerns about other staff/volunteers' WWCC compliance.8. SPECIFIC WWCC SCENARIOS FOR SOUND BATH MEDITATION BUSINESS
8.1 Regular Sessions with Children Present
WWCC Required for:
- Lead practitioners conducting sessions with children present.
- Assistant practitioners with direct child contact.
- Reception/administrative staff interacting directly with children.
- Cleaning staff working during program hours.
WWCC Not Required for:
- Parents/guardians attending with their own children.
- Practitioners only working with adults.
- Maintenance staff working outside program hours.
- Delivery personnel with no child contact.
8.2 Family Sessions
WWCC Required for:
- All practitioners leading or assisting in family sessions.
- Staff providing guidance or instruction to children.
- Staff responsible for child safety during sessions.
Special Considerations:
- Parents accompanying their own children are exempt.
- Siblings attending together - practitioners still need WWCC.
- Mixed family groups require WWCC for all staff.
8.3 Online/Virtual Sessions
WWCC Required for:
- Practitioners conducting live online sessions with children.
- Staff providing one-on-one virtual guidance to children.
- Administrative staff with direct online contact with children.
WWCC Not Required for:
- Pre-recorded content without live interaction.
- Technical support staff without direct child contact.
- General customer service without child-specific contact.9. NON-COMPLIANCE PROCEDURES
9.1 WWCC Application DelaysIf WWCC application is delayed:
- Person may work under direct supervision only.
- Must be supervised by valid WWCC holder at all times.
- Cannot be left alone with children under any circumstances.
- Maximum supervision period of 3 months.
9.2 WWCC Suspension or Cancellation
If a person's WWCC is suspended or cancelled:
- Immediate cessation of child-related work.
- Investigation of circumstances.
- Reporting to relevant authorities if required.
- Review of person's continued engagement with organisation.9.3 Failure to Obtain Required WWCC
- Cannot commence child-related work.
- Alternative non-child-related duties if available.
- Termination of engagement if no alternative available.
- Clear documentation of reasons for action.10. TRAINING AND AWARENESS
10.1 Induction Training
All new staff and volunteers receive training on:
- WWCC requirements and obligations.
- Our WWCC policy and procedures
- How to verify WWCC status.
- Reporting requirements and procedures.
- Consequences of non-compliance.
11. MONITORING AND REVIEW
11.1 Compliance Monitoring
- Monthly checks of WWCC renewals and expiry dates.
- Quarterly verification of all active WWCCs.
- Annual comprehensive audit of WWCC compliance.
11.2 Policy Review
- Annual review of WWCC policy and procedures.
- Update following legislative changes.
- Incorporate feedback from staff and stakeholders.
- Continuous improvement based on best practices.12. REPORTING AND NOTIFICATION
12.1 Mandatory Notifications
We must notify the WWCC Unit if:
- We become aware of relevant criminal charges against a WWCC holder.
- We have reasonable belief a person poses a risk to children.
- We become aware of serious allegations against a WWCC holder.13. CONTACT INFORMATION
Working with Children Check Unit
Phone: 1300 652 879
Email: enquiries@workingwithchildren.vic.gov.au
Website: www.workingwithchildren.vic.gov.au
Commission for Children and Young People
Phone: 1300 782 978
Email: childsafestandards@ccyp.vic.gov.au
Department of Justice and Community Safety
Child Protection and Family Services
Phone: 1300 360 39114. APPENDICES
Appendix A: WWCC Verification Checklist
- [ ] Position assessed for WWCC requirement
- [ ] Valid WWCC card sighted and copied
- [ ] Online verification completed and recorded
- [ ] WWCC details entered in personnel records
- [ ] Renewal reminder system activated
- [ ] Person informed of ongoing obligations
Appendix B: WWCC Renewal Reminder Template
"This is a reminder that your Working with Children Check expires on [DATE]. Please ensure you apply for renewal at least 3 months before expiry to avoid any interruption to your work/volunteering with our organisation."
Appendix C: Position Risk Assessment Template
Position**: [Position Title]
Direct Contact with Children: Yes/No
Unsupervised Contact: Yes/No
Authority over Children: Yes/No
WWCC Required: Employee Check/Volunteer Check/Not Required
Assessment Date: [Date]
Reviewed By: [Name and Title]
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Policy Approval
This policy was approved by Jessica Mak on 22/06/2025
Date: 22/06/2025Next Review Date: 22/06/2026
Version: 1.0